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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to make sure that all gas appliances, flues, and chimneys undergo annual inspections. The law also requires you give a copy of the check to your tenants.

If the engineer considers that any appliance or installation is imminently dangerous the engineer will request permission to shut off gas from the system and recommend the installation of inspection hatches.

What is a Gas Safety Certificate?

A gas safety certificate issued by a landlord is an official document that proves that all gas appliances and flues in the property that is rented have been checked by an accredited gas engineer. Landlords are legally required to arrange a gas safety check every year for each rental property they own. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues comply with safety regulations.

Landlords are also legally required to provide tenants with copies of the CP12 Gas Safety Certificate (Gas Safety Record) after each annual gas safety inspection and test. This should be given to tenants within 28 days after the Gas Safety Inspection and to new tenants at the start of their tenure.

CP12 is the abbreviation for the CORGI Proforma 12 that was used by CORGI before it was replaced in 2009 by the Gas Safe Register. The form includes the date of the most recent gas inspections and tests, their results, any actions that must be taken, and the name and the title of the engineer that conducted the check.

If the Gas Safety check highlights any problems with a gas appliance the engineer will provide advice on what should be done to ensure its safe use. If a gas appliance is found to be immediately dangerous or abnormally lethal, the gas supply will need to be turned off until the problem has been fixed.

If a tenant refuses to allow access for gas security checks to be conducted, it is an offence that is criminal. If necessary the landlord has the right to ask the courts for a court order to enjoin the tenant from preventing gas safety checks. However, it is more common to send a letter which describes why the check is vital and what is required. This should entice tenants who are hesitant to let access to the property. If not the landlord has to start the eviction procedure.

How often should I get a Gas Safety Certificate?

In the law, landlords and let agents are required by law to conduct an annual gas safety inspection of all gas appliances and chimneys that they provide to their tenants. This is to ensure that the appliances are safe to use and that there are no gas leaks in the building. This is a crucial obligation and landlords must be sure to are inspected for gas by a qualified gas engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that indicates that an engineer completed a gas inspection within the last 12 months. It is issued by the landlord, and should also be given to the tenant in order to demonstrate the safety of gas supply. It is valid for a period of 12 months and has to be renewed annually.

If a landlord is unable to provide their tenants with a Gas Safety Certificate then they are in violation of the law and could be punished by the local authority. It is therefore crucial for landlords to have their Gas Safety checks carried out on time and keep a copy of the documents in case a tenant requests it.

Installing inspection hatches on all gas safe building regulations compliance certificate appliances is a good idea because it lets engineers gain access to the appliances for annual inspections. If the appliance is found to be at risk during an inspection the engineer will declare it to be at risk and may disconnect the boiler and recommend that the tenant not use it until the inspection hatch has been installed.

The landlords should also ensure that they provide their tenants with a minimum of 24 hours notice prior to the time they visit the property to perform Gas Safety checks. This will allow tenants to prepare for the visit and give permission if necessary. If a tenant is refusing the engineer's entry the landlord must explain the reason why it is necessary and what would happen should the tenant refuse. If the tenant continues to refuse, then the landlord should think about evicting them under section 21 of the Housing Act 1988.

What happens if you don't have a Gas Safety Certificate?

In short it is the landlord's legal obligation to ensure that their property is equipped with a valid gas safety certificate before tenants move into. Failure to comply with this law could result in the landlord being prosecuted or fined heavily. The regulations stipulate that landlords must also provide copies of the gas safety certificates to their tenants upon request.

Landlords must have a Gas Safe registered engineer visit their rental property to conduct an inspection of the gas supply to all gas appliances. During the inspection, the engineer will note any issues that may present a danger for tenants. The engineer will issue the CP12 Gas Safety Document, also known as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is an important document that every tenant must keep. It includes information about the gas safety certificate landlord installations in a rental property as well as information regarding when they last checked and the expiry dates. It can help tenants identify any issues with the appliances or installation and make sure that they are aware of how to contact a Gas Safe engineer to have them checked.

Landlords are required to provide their tenants, both new and existing, with a gas safety certificates report within 28 days of the engineer visiting their property. The landlord must also provide the copy of CP12 at the beginning of the tenure. Landlords who fail to provide a copy of the gas safety certificate can be prosecuted under the regulations and face unlimited fines or a six-month imprisonment.

Additionally, landlords should ensure that their properties are equipped with carbon monoxide alarms and can arrange that they be tested each month. The landlord is accountable for repairing the problem if the alarm does not work. The rules around this apply to council, private, and housing association landlords, as well as to licensable Houses of Multiple Occupation (HMOs).

In June 2017 in June 2017, the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The decision was made based on the law that states that landlords with assured shorthold tenancies must have a record of their gas safety for their property prior to the time tenants move into.

how long does a gas safety certificate last do I get a Gas Safety Certificate (GSC)?

Landlords are legally responsible to ensure that gas appliances, flues and pipework in their properties are safe for tenants. Gas Safety (Installation and Use) Regulations 1998 deal with this. To comply with the regulations landlords are required to conduct annual gas checks on all gas appliances and flues they provide to tenants. This is known as a CP12 gas safety certificate. It must be signed by a qualified Gas Safe registered engineer after each inspection.

Landlords should also consider having a boiler inspection done simultaneously with a CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can provide the combination CP12 inspection and boiler service at a reasonable cost. They will examine the seals of boiler burners and look for cracks and leaks in the flue system and clean the heat exchanger, and carry out general maintenance.

The CP12 document is often known as the 'landlord's gas safety certificate' although it is officially called the Gas Safety Record documentation. It contains the results of all safety checks and details of any actions or problems that need to be resolved. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is crucial that landlords and letting agents only permit Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It is a good idea to inform tenants of the necessity of allowing access, and explain that the gas engineer is there to ensure they are safe from carbon monoxide poisoning. If the tenant is unwilling to allow access the agent or landlord must explain the legal obligations in writing. They should then visit the property and force entry if necessary.

Tenants should always ask to see a Gas Safe ID card from the engineer prior to entering the premises to ensure that they are properly qualified to work on your home's gas systems and is able to complete the gas safety inspection efficiently and effectively. It is also important to keep in mind that the gas engineer is legally permitted to cut off any defective equipment and cut off your gas supplies if necessary.